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Purchase Ledger Assistant

The Role

Working as part of the Beauty Bay Finance team, the purchase ledger assistant is an integral part of the finance team who is responsible for managing the activity on our supplier ledgers.   This is very much task focused and relies heavily on attention to detail, organisational skill and teamwork.

Key tasks and responsibilities:

  • Support the senior finance team with day to day activities
  • Check and process supplier invoices and credits
  • Identify, log and resolve queries with suppliers
  • Pro-actively manage blockages due to receipt issues
  • Reconcile supplier statements and ensure queries are dealt with promptly
  • Communicate with internal and external teams to ensure there is no brake in the supplier chain
  • Assist with the weekly payment run
  • Allocate cash on ledgers and resolve accounts with debit balances
  • Reconcile GRNI transactions and chase invoices
  • Process expense claims
  • Chase retro discounts and credits
  • Assist the management accounts function with month end close routines
  • Ad hoc finance tasks


Person specification:

  • A positive team-player
  • A passion for all things finance
  • Adaptable with a thirst for knowledge and willingness to learn
  • Takes pride in attention to detail
  • Asks questions to understand the culture of the business and procedures
  • Efficient organisational skills with an ability to prioritise
  • Excellent communication skills
  • Basic knowledge of VAT rules on invoices
  • Ability to work to tight deadlines within a fast-paced environment
  • 2 years A/P experience, ideally for an online retailer
  • Proficient in MS Office, particularly Excel and Outlook
  • A solid understanding of the AP workflow


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